GlacialBooks for freelancers and consultants
Know what the work is actually paying you.
Freelance income is uneven by nature, which makes the difference between a good month and a good year hard to feel. GlacialBooks keeps client income, outstanding invoices, business spending, and the tax you should be setting aside visible enough that you can answer both questions on any given day.
Client income recorded against the invoice that produced it
Outstanding payments visible so you know who has not paid yet
Business expenses separated from personal spending without a monthly cleanup
Deductions captured through the year, including home office, software, travel, and equipment
A tax reserve you can see rather than a number you hope is enough
Profit compared month to month so an uneven income still shows a trend
Choose this path during setup and GlacialBooks starts you with client revenue, invoice tracking, common freelance deduction categories, and an owner draw account that keeps business and personal activity apart. You can change any of it later without starting over.
Bookkeeping for Freelancers
Freelance bookkeeping should answer a few practical questions. How much did you earn? What did it cost to earn it? Which clients still owe you? How much cash is available after bills and tax savings? You should not need to learn accounting vocabulary before you can get those answers.
GlacialBooks brings in bank and card activity, sorts income and expenses, checks the books against the bank, and prepares the monthly reports. Arko explains anything that needs your judgment in plain language and can follow a transaction back to the account, receipt, category, job, and later correction.
Start with the records you already have
Connect a supported bank through Plaid. If your institution is unavailable, add the bank or card account manually and upload CSV or Excel statements. You can also upload receipts directly and keep them with the related work.
If you are moving from another platform, the Import Center previews accounts, contacts, transactions, journal history, unpaid invoices, unpaid bills, and payroll before anything is written. Duplicate protection and import history make the move reviewable.
Keep client work separate
Create a job for each client or project when you need client profitability. A single expense can be divided among several jobs. Individual items on one receipt can also be split, which is useful when one purchase supports more than one client.
Invoices, payments, overdue reminders, and client balances remain in the same workspace. The profit and loss report then shows what the business earned and spent, while job reports show which work produced the profit.
Stay ready for tax preparation
GlacialBooks keeps the source behind each amount and records corrections instead of silently replacing history. That gives your tax professional a current set of books, receipt support, and clear transaction trails. GlacialBooks does not replace legal or tax advice, so filing decisions still belong with a qualified professional.
Frequently asked questions
Can I use GlacialBooks without an accountant?
Yes. The product is designed to explain everyday bookkeeping in plain language and perform the repeatable work. An accountant can still review the detail when a filing, election, or unusual transaction needs professional judgment.
Can I upload receipts manually?
Yes. Upload PDF, JPEG, PNG, or WebP receipts. Review the detected items, enter anything missing, and assign each item to one or more jobs.
What if my bank is not supported?
Add the account manually, download a CSV or Excel statement from the bank, preview the rows, and import them into that account.
Start free and bring in the records you already have.
Sources
Reviewed 2026-07-20.
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